September 2025 (AWG) Announcements

September AWG (Administrator Workgroup) updates

OROS and OES announcements for the September AWG meeting

NIH Announcement & Updates

New mandatory federal trainings will be required of all key personnel named on a proposal.

The Research Security training available via Citi fulfills this requirement for each of the following (see link to policy for each embedded below):

OCGA will not submit proposals without all key personnel, including subaward key personnel, having completed this new training.  Training must be completed within 12 months of proposal submission.

New award type for proposals with foreign subs, effective 1/25/26, applications that include foreign subawards will need to apply to Notices of Funding Opportunities (NOFOs) that allow a multi-project component.  The domestic and foreign components will be submitted via a single proposal and will be reviewed together.  If selected for funding, NIH will directly fund distinct awards to the prime site and to the foreign subaward site.  NOFOs for this new award type are expected to be released by 11/25/25.  More info can be found here.

Questions to consider when working on your RPPR:

  • Can the project be performed with a domestic partner?  If yes, discuss with PO before submitting RPPR
  • Can the remainder of the project be performed without the foreign sub?  If yes, discuss with PO before submitting RPPR
  • If the project isn’t possible without the foreign sub, NIH will issue a bilateral termination.  Contact PO to discuss:
  • What will be required to wind down safely, including funds for HS or animal safety/welfare
  • Foreign subaward’s willingness to engage directly with NIH via new award structure
  • Potential to reapply once the new structure is in place

In all cases, PIs should discuss with POs prior to submitting RPPR to discuss options.  Keep in mind that even if the PO supports, the GMS may not.

UCLA Announcements

New effort reporting system: Employee Compensation Certification (ECC) is on track to go to live in October 2025 for salaries and wages with an Earn End Date of 4/1/25-9/30/25.  EFM will be offering 3 trainings in October to provide an overview of the new system.  Please see the attached email for more info and to register for a training session.

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